Archives and Special Collections Librarian Duke Kunshan University

Job Description

Position Overview:

The position oversees the operation and development of the University archives, records, and special collections.

Reports to:

University Librarian, DKU

Essential Duties:

Major Job Responsibilities:

l Reviewing and developing the University’s policies and procedures regarding the scheduling of retention and disposal of the records of the institution; creating policies/guidelines where required.

l Leading all efforts in the acquisition, arrangement, description, preservation, and management of

records and associated materials that document the University’s history, organization, policies, and activities; working collaboratively to identify institutional records with enduring value; identifying gaps in the University’s documentary record and seeking potential donors; negotiating gifts of special value materials; administering information management systems and databases, such as ArchivesSpace and Eloquent Records; curating University born-digital collections, including web archives.

l Working with confidential and proprietary data on a daily basis and has responsibility for the secure storage and transmission of that information and for monitoring/restricting access to it.

l Accessing, administering, processing, preserving, and providing appropriate access to the materials held in the Archives and Special Collections at the Library.

l Providing reference and instruction to staff, students, faculty, and community users regarding archives and special collection resources.

l Working with the University legal consultant to ensure compliance with Chinese regulations and University procedures governing physical and electronic records; advising the University community on records management.

l Providing vision and leadership in developing special collections of the University as needed; directing and managing the operations of the special collections; maintaining awareness of all aspects of the activities and collections.

l Collaborating with other units at the Library on digital preservation planning to ensure long-term accessibility of digital assets.

l Working closely with Acquisition and Metadata Librarian and technical service staff to provide public access to resources relating to University history.

l Providing research consultations, instruction, and reference assistance for students, faculty, staff and administrators on questions in archives and records management.

l Collaborating with other staff to curate University history-centered and special collections exhibitions, and preparing University history focused content for a variety of outlets including social media and websites.

Other Duties:

l Collaborating with other staff to plan, develop, and deliver library outreach programs.

l Facilitating and coordinating special library projects.

l Compiling statistics, analyzing data, and preparing reports relating to areas of responsibility.

l Participating in the Library’s subject liaison program as needed.

l Performing other job related duties as required or assigned.

l Supervising staff, interns and student assistants as needed to provide instruction and research services.

l Job responsibilities will continue to expand in scope and depth as the University Library grows in size and complexity in its collections and services.

Required Qualifications:

l M.A. in ALA-accredited master’s degree or equivalent in Library/Information Sciences focusing on

archives and records management.

l Knowledge of current archival trends and best practices, theories, and applicable laws/regulations.

l Knowledge of records management best practices and records retention schedules.

l Commitment to excellent services, teamwork, diversity, and inclusiveness.

l Excellent in oral and written communication skills in English.

l Ability to work well independently and as a team member.

l Strong communication, planning, problem-solving, and analytical skills.